How Long Do You Have To Keep Your Business Records Legally?
Apr 16, 2024
This goes without saying that each and every business, given the current business panorama, should ponder upon taking on information governance. It is done not just to comply with the regulations but also to facilitate the setting up of a company-wide standard as to how to carry out the management of the information.
Most people confuse information governance as just something related to managing records and keeping up with the compliance requirements. However, it should be noted that information management involves every facet of a particular business.
If you are searching for the best record management service in India, then you are at the right place. Dox and Box is offering the best records management service at the most reasonable price. So get all your records and documents digitized by the experts at Dox and Box and incorporate the best document management solution into your business.
Records Management in Association with Information Governance
In today’s times, the discipline of records management has come to a point where it is now associated with information management and governance. Well, it won’t be wrong to say that this is not something that is new for the records managers out there. However, the surging awareness of this particular trend is accumulating and bracing the records management function.
In simple words, Information Governance is fundamentally the method a business organization tends to utilize and store information via a set framework of approaches and procedures. This is just a layer of the exact truth when it comes to Information governance, as it goes way beyond just keeping records covering the data that is stored electronically.
Discussing the key elements of information governance are content and records management, imaging and archiving, recovery and access, and classification and auto-classification. A business is required to embrace the principle that information is a valuable asset. Every piece of information has a purpose or service, and businesses must manage that particular information appropriately.
What a Records Manager must Know
As a record manager, these are the things that you must be knowing about information governance:
A record manager must be able to conduct a collaborative exercise by facilitatin the establishment of the records management as an integral segment of a governance program. This is done with the issuance of diktats and expecting from the team members to obey is a great way to get nowhere in a hurry.
As a records manager, you must be able to take steps that are taken in order to make sure that the reins of governance power are held centrally. These allowances can and should be made for departmental variations in the administrative business process.
You must be aware of another fact that all the magnetic media, be it hard disks, backup tapes, or any other storage device, they tend to degrade over time and there comes a time when they are unreadable.
Another thing to keep in mind while destroying records and getting rid of the documents that are not required anymore, as a records manager, the requirement to create a record for their destruction as well. Well, this way, an audit trail is created that carries the potential to validate the time, date, and means by which they were destroyed.
The use of electronic tools to manage paper records is definitely preferred.
Summing Up: Why Choose Dox and Box?
Dox and Box is a documents and records management company that is well-known as one of the best document storage companies in Gurgaon. They offer a range of documents and records management solutions such as healthcare records management services and government offices’ documents storage.
If you are searching for the best documents scanning services, then your search ends at Dox and Box as we have got the best document scanning and digitizing services. We are equipped with all the tech-based solutions and that is the prime reason why we are considered among the top document management companies.
What are you waiting for? Get in touch with Dox and Box today and take your documents and records to a digital space where it gets a lot easier to manage and take care of.
